A year ago, construction managers were dropping Word mid-project for a there report: clear and easy to read. Year one was about the switch. Year two was about the loop: take notes on your site walks and site meetings, update your report, share it, then head into the next meeting. Every week, the same report, dozens of times per project. It's a loop, not a document.

Four key takeaways

1. Voice is now the default way to take notes. More than 80% of notes are voice notes, up from one in three last year, and people take nearly 4x as many notes.

2. AI handles the tedious part. Merging notes and rewriting with AI are up 3.6x. AI has become an everyday part of writing the report.

3. We shipped more with fewer people. 42% more features shipped than last year, with three developers who were less available than in 2025.

4. Growth comes through readers and teams. About 15 readers for every writer, and more than 4 in 10 sign-ups join a team that's already on there.

"If I had to go back to Word or Excel tomorrow, I'd be miserable." Rémi Relave, Head of Construction, Chabanne

This post covers September 2025 through September 2026. Two companion pieces go deeper: From 1,000 Topics to 10, on how our five-person team decides when AI writes the code, and Saving Time, But for Whom?, on our vision for the meeting report.

What changed on site

You asked, we built it. Automatic task numbering. Your choice of date format. Meetings without an end time. Importing an existing Word report. Sending from your own email. This year, 388 customer requests made it into the product, each one linked back to the person who asked.

Talk instead of type

The story of the year is voice. Our users want to stay present on site, not stare at a screen.

So we ask nothing of you while you capture: one long recording, phone in your pocket or on the table, plus photos with captions. We call it Be There: be present now, structure comes later.

Three changes made voice take off. Since July, the mobile app has one button instead of three entry points. Enhanced notes got good enough to use in noisy environments. And since February, notes, audio and photos are unlimited and free; only documents count toward your plan.

Notes that know the project, and become a report

• Project context. AI draws on previous reports: company names, trades and the acronyms your project actually uses. Ahead of a meeting, there suggests the right folder, and the note files itself.

• A new format. Notes follow the topics discussed, section by section, sort action items into the right parts of the report, and keep track of disagreements.

• From note to report. there suggests distributing your note into the next report, with AI proposing each change one at a time.

A typical meeting note stops at the summary. On a jobsite, what comes next is a contractual report and next week's meeting.

"It's just magic. It does exactly what I want without me lifting a finger," says Matthias Greuet, Project Director at Chabanne.

The report that sets up the next one

"Create follow-up" sets up the next report: numbering, dates, completed tasks archived, what's new highlighted in blue. It now also locks the previous report and carries over comments that arrived after it went out. This summer, two out of three documents were created as follow-ups. "Rebuilding the last report from my notebook used to take me half a day," Matthias recalls.

Around the report, this year we added Word report import, brand import, deeper trade blocks (tasks by company, attendance, progress, headcount), AI·there, which reads the whole project folder and runs reusable routines, sending from Outlook or Gmail, and the proof-of-delivery PDF. The full list is in our changelog.

The report travels, and teams follow

This year, the strongest signal came from the other end of the loop. An owner who received reports through there recommended us to three construction managers, and paid for one of their subscriptions.

Every report reaches 25 to 50 people, often including a future writer. 90% of the people who open a report are readers: about 15 for every writer. Year over year, readers grew nearly 4x, and PDF downloads 6x.

Sign-ups followed, and changed in kind. There are twice as many. Nearly 60% use a work email, up from 25% last year. More than 4 in 10 join a team that's already on there, up from almost none.

They're not just readers who became writers. They're also colleagues invited by the writer, because users are unlimited: no counting seats before you open a project to your team. And more members doesn't mean more reports. They come to work in the ones that already exist: internal comments let you discuss an action item with your in-house engineers before the report goes out, and external comments let subs reply without creating an account.

That's how collaboration works in construction: several companies, no shared chain of command, brought together for one project. Software has often boxed it in with permission systems so heavy that people stopped using them. We did the opposite: no permissions to configure, and the freedom to act right from the report.

Less busywork, more attention

What we cut first is the busywork. Thomas Vittoz, a construction manager in Nantes, used to work "quite a few evenings." In his words: "My added value isn't the meeting report. It's technical knowledge, anticipation." AI takes the part of the job nobody should have to do, and gives that time back to what makes the difference.

Time savings follow, and our customers measure them. At Cosécante, a report went from 90 minutes to 30–45. At Chabanne, the report for a large meeting went from 4–6 hours to 2–3. Two reports are enough to get up to speed. And the time goes back into the business: "We'll be able to take on a sixth project," says Corentin Le Gars of Cosécante. Eight customers tell their switch story in our case studies.

AI doesn't write the report for the construction manager. Yacine Benameur of Unanime Architectes made it a jobsite rule: "Don't do the superintendent's job for them." It's ours too: AI suggests, people accept, edit or reject. That's where expertise lives. AI mostly impresses people who can't see its mistakes; experts can. And even the day AI can write everything, the construction manager is the one who signs and carries the liability.

The year in numbers

How we decide what to build, and what AI agents changed in our code, is in From 1,000 Topics to 10.

What doesn't work yet

The capabilities are real. So are the limits.

• A note alone doesn't keep users. Three minutes is enough to win someone over with a note, but setting up a report with its history takes hours. One firm left after three months: they loved notes but never adopted the report. That's why we have to go beyond importing an existing Word file.

• Steps that are still manual. Writing the distribution email or generating the proof still has to be triggered by hand. That's where we lose users who just grab the PDF.

• Options nobody sees. Automatic reminders, locking after sending and the proof-of-delivery PDF are included in every plan, but turned on for only about one share in 20. Tucked away in the sharing options, they stay invisible. Every feature has to earn its place: we'll make them obvious, or we'll remove them. Meanwhile, "Create follow-up," hidden in the "…" menu, is used by half our users.

Next up: the reader

Our whole point, from day one, is that a report gets read. Our first two years made the tool flexible for the person who writes. Year three will make it flexible for the person who reads.

In construction, that reader almost never uses the software: it's the concrete sub, the engineering firm, the owner. That's who our e-reports are built for: readable on a phone without an account, with a polished PDF for those who print. "The facade guy running eighteen projects lives on his phone," Matthias reminds us.

The same report goes out every week to 15 to 30 companies. None of them read it at the same moment or with the same expectations. We want it to adapt to each one:

• to the moment it's read: before the meeting to prepare, on site to act, at the office to check;

• to the reader's role: the sub looking for their action items, the owner tracking decisions and progress;

• to their preferences: the format and level of detail they want.

Our customers say it best. A reader: "When I get a document and see a 20-minute read time, I think, I'm not reading that." A writer: "I take the time to archive topics that are no longer relevant, and to write concisely. That's what makes it 8 pages instead of 30." The goal isn't for a report to be read for its own sake. It's for the action items to get done, for the sake of the building.

Available today

Voice notes, photos, transcription, trade blocks, sharing without an account and read tracking are free. "Create follow-up" is included from Pro, AI·there from Team, and team folders open to outside partners in Business. You pay for documents, not seats.

Year one proved the switch. Year two built the loop. Year three belongs to the reader.

Ready to switch? Send us your current meeting report and we'll send it back ready to go. www.there.do/switch